Spruce Technology’s procurement management solution covers all aspects of the contract life cycle up to the point where the award is made. In other words, it covers the pre-award activities. The modules within the solution include:

 

  1. Requisition

 

This module is designed for the program management office that often initiates a service request. The module allows requests for projects within health, technology, finance and legal service domains as part of requisition. Common data elements are captured within the requisition. We provide a template based on the service domain that captures the additional domain specific information.

 

  2. Specification

 

This module is designed for the contracts office that reviews the submitted request to ensure the information is correct and budget or funding exists to cover the requested services. If funding needs to be secured, this module has workflow components for funding approval. Once funding components are updates, the module allows the user to provide key procurement decisions such as contract type; procurement method and preferred vendor list (if any). Finally, the module has a document generation aspect that allows artifacts such RFP to be generated from the system.

 

  3. Solicitation

 

This module is designed for vendors that are solicited for an RFP, Bid, Sole Source or Negotiated Acquisition. The module allows vendors to view solicitations, post questions and review answers and finally respond to solicitations electronically.

 

  4. Evaluation

 

This module is designed for the evaluation team responsible for scoring vendor responses. The evaluation team is developed as part of specification. The module provides an evaluation template for tabulation of scores and compiling ranks based on scores. The module is time based and system ensures evaluation is completed within timeframe i.e. alerts/escalations.

 

  5. Negotiation

 

This is an optional module and is designed for the contract office and the shortlisted vendors. Within this module high ranking providers receive request for best and final offers. System allows providers to update pricing and other relevant information. The module also allows negotiations to go through multiple iterations if needed.

 

  6. Award

 

This module is designed for the contract office. The functionality within this module helps determine winning vendor based on evaluations & capture information background checks. The module has functionality to store updated funding information and generates award documentation.