Our contract management solution covers all aspects of contract life cycle following award i.e. this covers the post award activities. The modules within the solution include:

 

  1. Task Order Management

 

• Program office issues tasks order to begin work under the awarded contract

• Allows multiple tasks orders to be initiated under one contract

• Allows simultaneous task orders to be initiated under one contract

• Captures on-boarding (hiring resources as part of the task order) details

• Captured the work plan details as part of the task order response

 

  2. Deliverable Management

 

• Provider resources update the work plan based on project progress

• Captures the milestones accomplished and resource utilization levels

• Allows meeting agendas, minutes to be captured

 

  3. Time/Resource Management

 

• Provider resources complete weekly or bi-weekly timesheets for the work completed

• Captures the review and approval process for timesheets

• Forwards the approved timesheet information for invoicing to provider contact

 

  4. Risk Management

 

• Captures risks during project execution using a risk register

• Risk register includes risk log, probability, ownership and mitigation strategy

• Captures lessons learned using a project journal

 

  5. Invoicing

 

• Provider contact completes the invoices using line item format

• When applicable, line item information is populated from timesheets

• System deducts the invoice processed amount from contract allocation to provide clear funding visibility

 

  6. Amendment

 

• Contracts Office initiates the amendment under an awarded contract

• Allows multiple amendments for an awarded contract

• Captures the amendment details (reason, extension, cost)

• Captures the review and approval workflow for amendments

 

  7. Renewal

 

• Contracts Office initiates the renewal if renewal clause & option exists

• Captures the review and approval workflow for renewals

• Allows task orders to be initiated against a renewed contract

 

  8. Closeout

 

• Contracts Office initiates the contract closeout process

• System compiles all documentation generated as part of contract authoring & management

• Captures the review and approval workflow for closeout

• Archives the contract information for subsequent retrieval